What your institution can ask us to plan
Your proposal can specify arrival and departure transfers, accommodation, meals, guiding, park visits, ground transport and agreed host visits. Every inclusion and exclusion should be named, with the programme’s educational purpose visible in the daily schedule.
Before confirmation, agree the accommodation and rooming arrangements, vehicle allocation, travel times, activity demands, dietary and accessibility needs, supervising adults, communication arrangements and emergency response responsibilities. Specialist sessions, interpreters and host organisations require a separate availability check.
Pinnacle handles the travel services agreed in writing. Your institution retains its student supervision, safeguarding, parental consent and academic responsibilities. The division of responsibilities must be explicit before anyone travels.
Clear arrangements before approval
Ask for a day-by-day programme with learning themes, itemised pricing, named inclusions, exclusions and booking terms. The planning pack should also identify long travel days, physical demands, required permissions, cancellation conditions and the responsibilities of the school, Pinnacle and any participating hosts.
For groups with minors, agree supervision arrangements, accommodation suitability, parental consent requirements, photography permissions and the procedure for concerns or incidents. Relevant risk assessments, guide qualifications and emergency arrangements should be documented for the proposed activities before the institution approves the trip.
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